Free Property Valuation

Why we require Landlord Proof of Ownership

If you are a landlord who has recently let their property, you may have been asked for more stringent documentation than previously.

Obtaining ID and proof of ownership from landlords is crucial for a number of reasons:

  • HMRC conduct regular inspections on estate agents (sometimes at very short notice) and they are particularly hot on this area of our business. Estate and letting agents face penalties if they do meet due diligence for obtaining evidence to prove property ownership. It is not the first time that someone’s house has been sold from underneath them by property fraudsters but nevertheless, the recent tale of Reverend Mike Hall’s house being sold while he was working away is shocking. Reverend Hall discovered locks changed and a stranger happily carrying out renovation work when he came home from working away, his neighbours having tipped him off that work was being carried out on his property. To summarise, Reverend Hall’s identity had been stolen and the ‘sale’, which the buyer believed to be legitimate, had taken place behind his back with the new buyer then registered as the legal owner. To add insult to injury, the police told him it was a ‘civil’ matter, although they are now reviewing this.
  • The Fifth Money Laundering Directive came into force in the UK on January 10, 2020, and from this date onwards,  all letting agents who manage any properties with an individual rental yield of 10,000 Euros per month must comply with these regulations by carrying out comprehensive customer due diligence on any landlord or tenant involved in a tenancy with a monthly rent of 10,000 Euros or more. Compliance is vital and we take it very seriously at Ashington Page lettings.  Although at the time of writing we have no tenancies that fall under Anti Money Laundering Regulations (AMLR) requirements, we still conduct Land Registry searches to check who owns the property and we obtain Landlord ID and proof of address (dated within the last three months) for all owners before we market a property. We also ask for copies of insurance documentation and head leases if applicable. EPCs must also be valid before marketing.

Please understand that we are only doing our job and providing thorough customer due diligence, the same as we do for you when referencing your tenants.  If you have any questions at all, please get in touch.

Claire Woodrow is the lettings manager at Ashington Page






Claire Woodrow, Lettings Manager

T: 01494 685514